6. Image, sound and media recordings
VDE is entitled, but not obliged, to take photographs, record films or make other media recordings at its events or to arrange for this to be done.
These recordings are made for publication, presentation and information purposes, including on our Website, in VDE publications, on social media and in the press.
Participants who do not wish to be photographed or otherwise recorded are requested to inform the seminar leader or event staff accordingly.
We process this data in accordance with Art. 6 (1) f) GDPR. Under this legal basis, processing for the purposes of the “legitimate interest” by the controller is lawful if the processing is required to protect the legitimate interests of the controller or of a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
We have a legitimate interest in our public relations activities and in presenting the events and activities of VDE in order to provide interesting insights into the activities of VDE .
Extensive information in accordance with Art. 13 GDPR can be found in the notes that are available at the participant reception desk.
7. Recipients of personal data
As a matter of principle, your personal data is processed by us. VDE transmits data to third parties (in particular, to international standards organisations) only when there is a corresponding legal basis; in particular, this is the case if consent has been given to such transmission, if this is required in order to perform a contract, if this is justified by the balance of interests – particularly within the VDE Group – or if this is necessary in order to comply with statutory requirements obliging us to provide, report or pass on data.
Some of the software applications we use for data processing are hosted by VDE Services GmbH, Frankfurt am Main, Germany. VDE Services GmbH acts solely and exclusively on our behalf and in accordance with our instructions. VDE Services GmbH is regularly checked by us. VDE Services GmbH is a subsidiary of VDE e.V.
Various VDE events are performed by EW Medien und Kongresse GmbH, Kaiserleistr. 8A, 63067 Offenbach am Main, Germany. EW Medien und Kongresse GmbH acts solely and exclusively on our behalf and in accordance with our instructions. EW Medien und Kongresse GmbH is regularly checked by us.
We also commission external service providers that act on VDE’s behalf and in accordance with VDE’s instructions.
Within VDE, the internal offices and departments only receive the personal data that is necessary and required to perform the respective tasks.
8. Processing of your data in a third country
Data is transmitted to parties in countries outside the European Union (EU) or the European Economic Area (EEA) (“third countries") when there is a corresponding legal basis, e.g. if consent has been given, if this is required in order to perform a contract or if this is required by law.
Personal data can be transmitted to (standards) organisations in third countries outside the EU/EEA that do not have an adequate level of data protection approved by the EU Commission if you have provided your express consent.
Your data may also be processed in a third country as a result of the involvement of service providers in processing.
If there is no adequacy decision by the European Commission concerning an adequate level of data protection for the respective country, we conclude corresponding contracts in order to ensure that your rights and freedoms are adequately protected and guaranteed in line with EU data protection regulations. Corresponding information are available on request from VDE.
9. Data security
The personal data processed by us is treated confidentially and suitable technical and organisational precautions are used to protect it from loss and changes as well as unauthorised access by third parties. E-mail communication is not suitable for the unencrypted transfer of confidential information. In order to exchange messages that require protection, we strongly recommend the use of the latest encryption processes.
10. Your rights
If the statutory requirements are met, you have the right to request access to your personal data and data processing (Article 15 GDPR), correction, deletion and restriction of your personal data and data processing (Articles 16 through 18 GDPR) and transmission of your personal data (Article 20 GDPR).
If the statutory requirements are met pursuant to Article 21 GDPR, you also have a right to object to data processing. If the statutory requirements are met, you can withdraw the consent you have given in full or in part at any time with future effect.
In order to exercise any of these rights, it is sufficient to send an e-mail to: firstname.lastname@example.org or a letter to:
Data Protection Officer
VDE Verband der Elektrotechnik Elektronik Informationstechnik e.V.
63069 Offenbach am Main
In accordance with Art. 77 (1) GDPR, you also have the right to complain to the supervisory authority if you are of the opinion that the processing of your personal data is not done in a lawful manner, and in particular that it violates the GDPR.
Address of a supervisory authority:
The Data Protection Officer of Hesse
65189 Wiesbaden, Germany
Phone +49 611 1408-0,
11. Duration of data storage
We store the personal data using the procedures listed above only as long as needed for the intended purpose or as required by law. (For instance, under commercial and tax laws, for a period of at least six to ten years).
Various data, such as names in standardisation meeting reports or at delegate conferences, is permanently archived for documentation purposes.
12. Voluntary nature of provision of data
You are generally neither legally nor contractually bound to provide your personal data. You are not obliged to provide us with this data. Nevertheless, the provision of the functions of our Website and the execution of an order requires the processing of your personal data. In addition, the collection of certain personal data is necessary because, for example,
- participation in events, applications,
- the fulfilment of the membership contract
- and the performance of standardisation and committee work with VDE
are not possible without this data.